Event Planning Checklist

  • Date and times confirmed
  • Venue
  • Event theme
  • Event name
  • VIPs attending
  • Invitations & RSVPs
  • Accommodation
  • Event marketing
  • Event funding
  • Catering
  • Event helpers
  • Music
  • Event MC
  • Speeches
  • Name badges
  • Volunteer t-shirts and safety gear
  • Drinks / bar
  • Notify locals & authorities
  • Event photography & videography
  • Event decorating
  • Risk assessment
  • Marquees / tables / chairs
  • Event logistics
  • Stages
  • Event power
  • Sound / lighting / PA system / microphones
  • Event program, map, and run sheet
  • Event insurance
  • First aid services
  • Event security
  • Garbage collection
  • Amenities
  • Event signage
  • Meet & greet┬áVIPs
  • Media enquiries at event
  • Clean-up before / after event